A concise offer to DLBC UK national leadership: stand up AssetClump for the DLBC UK National Conference Centre, establish an as-is acquisition baseline across the campus, and hand over a searchable register on one operational workspace.
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AssetClump will be deployed for the Conference Centre team: a preserved as-is baseline, QR-tagged assets with photographs and home locations, and ongoing use of one workspace for assets, compliance, maintenance, hire and running costs across the Mount St Mary’s campus and future sites.
After acquiring Mount St Mary’s, leadership needs a preserved as-is record — not a one-off spreadsheet — and a path to answer operational questions in seconds, across this campus and future regional sites.
The first inventory is: “Mount St Mary’s Acquisition Baseline — As Is”
The system preserves, at onboarding:
That baseline stays historically preserved even after assets are moved or disposed — so leadership can always answer: what was present when we acquired the estate?
Management should be able to see, quickly:
Live camera/offline sync, real email delivery, hire invoicing and persistence across browser refresh remain on the roadmap.
No single UK or US product at church/charity price points covers every AssetClump capability in one location tree. Estates typically buy 2–4 subscriptions (register + CMMS + compliance + hire). Prices below are taken from vendor-published pages or pricing guides (checked October 2026). Confirm current figures and your scope with each vendor before budgeting.
| Vendor / type | Charging model | Published anchor (UK unless noted) |
|---|---|---|
| AssetClump (target) | Organisation subscription; unlimited light users; scoped roles (pricing TBC) | Quote |
| EstateProof (UK) | Per site per year ex VAT; Silver / Gold / Platinum; unlimited users; banded by estate size | From £650 / site / yr (11+ sites); £950 (1–3 sites) Silver |
| Proprietas (UK) | Per month; Compliance / Professional / Enterprise tiers; editor seats + site caps | £199 / £699 / from £2,499 per month |
| HCOMS (UK, CofE diocese) | Flat monthly platform fee; scoped proposal; not self-serve | Not published — quote |
| Village Hall Hub (UK) | Per venue / month (Community / Standard / Professional) | £12.99 / £24.99 / £39.99 per month |
| ResNeo (UK) | Flat monthly subscription; payment provider fees separate | From £20 per month (paid plans) |
| UpKeep (US) | Per full user / month (Lite / Pro / Business Plus on upkeep.com) | US$24 / $55 / Business Plus — quote |
| Asset Panda (US) | Annual plans by users + asset cap; Collaborator view-only seats billed annually | Starter US$3,000/yr (5 users, 1,000 assets); Collaborator US$10/user/mo |
| Church Inventory Software (US) | Per item count / month (Free / Pro / Unlimited on vendor site) | US$0 / $9.99 / $19.99 per month |
| Check Cherry (US) | Flat monthly facility-rental plans | From US$39 per month (vendor pricing page) |
| Sports Booking Management (US) | Flat monthly church plan; unlimited spaces advertised | US$79 per month (Pro church plan) |
● Strong fit ◐ Partial / different module ○ Not typical
| Capability | AssetClump | EstateProof | Proprietas | Village Hall Hub | UpKeep | Asset Panda (US) | Church inventory (US) | Check Cherry (US) |
|---|---|---|---|---|---|---|---|---|
| Site → building → room tree | ● | ◐ | ● | ◐ | ◐ | ◐ | ◐ | ◐ |
| Asset register + QR + photos | ● | ◐ | ◐ | ○ | ● | ● | ● | ○ |
| Inventory campaigns + conflict review | ● | ○ | ○ | ○ | ○ | ◐ | ◐ | ○ |
| Contracts + obligations | ● | ◐ | ● | ○ | ○ | ○ | ○ | ◐ |
| Maintenance work orders | ● | ● | ● | ○ | ● | ◐ | ◐ | ○ |
| Compliance certificate register | ● | ● | ● | ◐ | ◐ | ○ | ○ | ○ |
| Consumables + reorder | ● | ○ | ◐ | ○ | ◐ | ● | ◐ | ○ |
| Facility hire (customers, calendar, dashboard) | ● | ○ | ○ | ● | ○ | ○ | ○ | ● |
| Equipment loans (internal) | ● | ○ | ○ | ○ | ○ | ● | ◐ | ○ |
| Estate running costs by building | ● | ◐ | ◐ | ○ | ○ | ○ | ○ | ○ |
| Scoped roles (sites / buildings) | ● | ◐ | ● | ◐ | ◐ | ◐ | ◐ | ◐ |
Stack note: total spend depends on how many products you combine (for example EstateProof or Proprietas plus UpKeep or Asset Panda plus a hire tool). Use the charging table above for each line item; AssetClump list pricing is not set in this document. Asset Panda ratings reflect barcode/QR tracking, audits, maintenance, consumables, and check-in/out — not a full estate location tree or facility hire.
Next step: 60-minute briefing with national leadership and NCC to approve scope, dates, and hosting/tag purchase order.